A Virtual Assistant for Travel Organisation

Planning travel for yourself or your business can be costly and time-consuming. Getting some extra help could save you money and leave you time to focus on what matters.

Man with rucksack travelling
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If you run a business and find that a lot of your time gets taken up with admin tasks or organising your calendar and travel, you might consider hiring a Virtual Assistant (VA) to help. 

A VA is a qualified professional who can  complete tasks much quicker and more efficiently than you could alone, saving you valuable time to focus on your business.

What travel tasks can a VA help with?

  • Getting the best deals on flights and hotels
  • Rescheduling / cancelling flights
  • Planning and documenting your itinerary
  • Answering your calls and emails
  • Scheduling business meetings
  • Organising travel insurance

Why should you consider hiring a VA?

Save Time

A VA can be a game changer for you and your business, and if you’re a small business owner in particular then you know – time really is money. If you’re spending hours supporting your business instead of developing it, it’s never going to take off or grow so hiring a VA will allow you to use valuable time to focus on actually building your company. 

Booking flights, arranging accommodation, and keeping track of all the receipts and invoices is an essential, but time-consuming, aspect of running a business but a VA can take care of it all. Simply give them the dates and places you want to visit, and let them plan an itinerary for you. 

Once your itinerary is sorted, your VA can also manage all your bookings for you. If you brief your VA on your preferences, they are able to find the best possible deal for flights and hotels. Whether you prefer a sea-view room or an indoor swimming pool, your VA will ensure your needs are met.

Assistance Throughout Travel

Travel can become strenuous when there are so many variables to manage. With someone planning and overseeing your travel from start to end, you can relax knowing everything is taken care of and enjoy your trip. 

A major stress when travelling is accommodating any unexpected changes to your schedule, but by hiring a VA to support you remotely these changes can be managed for you. If there’s a sudden development or change in your travel plans, you have absolutely no reason to worry. Just contact your VA to sort it out for you.

Sometimes things can go wrong when travelling but should such an occasion arise then your VA can offer vital support such as providing you with digital proof of identification copies.

Reduce Expenses

Hiring a full-time, or part-time, employee would mean that you need to give them their own space in your office, a computer, and other equipment to do the job. The costs associated with this can be expensive and are not ideal if you work from home or have limited office space. Hiring a VA lets you bypass the costs needed to set up an employee and you don’t have to organise space in your office for them. Your VA will workremotely with their own equipment and don’t require holiday or sick pay.

Business Support

Even when you’re travelling, business doesn’t stop. A VA can keep track of any phone calls and emails you receive while you’re away and even respond to important messages and schedule meetings for you. When you’re back in the office you’ll be up-to-date and can resume business as usual with ease.

Whether it is booking flight tickets, hotel rooms, or planning an itinerary, your VA will organise everything efficiently for you, without the costs of hiring employees. 

Want to find out how we are helping our clients with travel assistance, contact us today.